Get to grips with your programme portfolio - results guaranteed from RedQuadrant with i-3 Folio

26 November 2019

We are pleased to announce an exciting new partnership between i-three Analytics and RedQuadrant.  Both organisations have been supporting organisations with their portfolio and programme management for many years. RedQuadrant is developing a new approach to benefits management and i-three analytics have been building a solution to programme management resourcing and tracking in order to answer a very simple question – 'Which projects should we do and in what order should we do them?'

Together, our answer is Folio.

We are confident that Folio can outperform traditional programme management approaches, typically providing at least 20% greater benefits with reduced time and cost, and the assurance to know that the programme is deliverable. We also know that Folio reduces subjectivity, delivers real prioritisation which accounts for known organisational/industry peaks and troughs, manages dependencies and focuses on the delivery of benefits.

We are so confident that we are willing to do the work for 20% less for the first five organisations that purchase the product and if you can come up with an answer that beats us, we will give it to you for free.

The deal

  • Package cost £9,995 (20% off for early adopters!!!) including two days on-site support from an experienced programme manager, comprising one day on-site training and facilitation of a separate workshop to configure the client’s programme of work
  • Unlimited, perpetual licence
  • Free twelve months maintenance, support and upgrades (optional support and upgrades for subsequent years cost £995 pa)
  • Additional support days from £850/day

The issues

Achieving positive outcomes from projects in both the private and public sector is critical for business growth, sustainability and value for money. Managing any more than a handful of small projects simultaneously is challenging even for the most experienced teams. Given the exponential number of permutations for sequencing multiple projects, it is almost impossible to identify and deliver the optimal programme using traditional methods of project and programme management.

Sub-optimal portfolios can be identified whenever there are:

  • Projects lagging behind
  • Underachievement of objectives and benefits
  • Greater overall costs and/ or less saving
  • Projects being selected based on ‘who shouts loudest’
  • Poor reporting procedures and supporting data
  • Impacts on customer confidence or reputational damage
  • Poor value for money

Faced with a long ‘wish list’ of things that need doing and insufficient resources to do them all, the obvious first question is: ‘Which things should be progressed?’ followed closely by ‘What order should we do them in?’.

Presented with this common dilemma; how can you be sure you’ve chosen the right list to progress, and importantly how can you evidence and objectively justify your selection?

How does Folio help?

Folio uses proven technology together with complex and clever algorithms to do all the heavy lifting of prioritising and sequencing multiple pieces of work. Folio is capable of analysing up to 2000 projects in moments and turning this into the optimal sequence together with other key programme outcomes in a matter of seconds. To put this into context, for a programme of 30 projects there are over a billion different permutations of the sequence to deliver them.

Folio can be applied to a wide variety of project scenarios, including but not restricted to corporate development work, pre-planned maintenance, or even a list of cases that need to be organised and worked through. If there are limited resources and an outcome being sought from each piece of work, Folio effortlessly provides the definitive selection and the best possible sequence for the programme to be successful.

It’s hard to overstate just how powerful this algorithm is, but with speed like this programme planning suddenly becomes far easier, rational, cost effective and strategic, rather than subjective, vague, political and time consuming. Not only that, the consistency and quality of the wider project information being used improves through the process allowing direct comparison between one and the next based upon an objective evidence base.

Applying Folio to your programme

We recommend the Folio solution for any significant programme of work involving ten or more possible items. Folio is designed to work alongside your existing project or programme arrangements so that it can be configured with current, ongoing and planned project data. This process will help ensure that consistency is applied to managing the programme, thereby creating enhanced visibility of the work and allow better quality reporting to take place at corporate levels.

Setting up Folio for use with your work is straight forward. As part of the package one or our experienced and qualified project and programme managers will guide you through this stage with our unique, on-site hands on support providing a exceptional opportunity to enhance your day to day programme discipline and governance. This has been designed to be simple and very soon you will be generating results yourself that contain all the information you need.

As soon as a standard template has been completed and verified for each project, Folio will import the data and within minutes produce detailed schedules and timetables showing when, and if, each project should be done. Clear and easy to read Gantt charts compliment the other outputs from Folio showing how well the programme is performing and highlight who, when and what resources will be needed, and where the bottlenecks are. Charts can be exported for use into industry standard applications of production of corporate reports, progress reviews and board meetings.

Because Folio completes its analysis in minutes, it can be run and re-run numerous times as part of more advanced scenario testing and ‘what if’ analysis. Folio will prompt the user to help identify opportunities where further improvements can be made outside the initial criteria e.g. if Folio highlights a bottleneck in six months’ time would extra investment unlock disproportionality more benefit or if a new project is proposed, how would it impact on the existing plan and which projects would it make sense to drop to make way for the new one? 

If you would like to know more, please contact Alasdair Robertson